Multi-Vendor Partner Orchestration System
Implements an intelligent orchestration layer with six specialized AI agents that automate the entire partner management lifecycle - from vacancy distribution and bid collection through candidate quality verification and invoice reconciliation. Uses TOPSIS algorithm for multi-criteria bid analysis and detects billing anomalies automatically.
Problem Statement
The challenge addressed
Solution Architecture
AI orchestration approach
Vacancy Overview Configuration - Partner selection timeline, staffing requirements, and orchestration settings
Live Agent Activity - Partner bid responses with AI insights, quality scores, and real-time collection status
Bid Collection Complete - AI recommended winner with value analysis and full bid comparison table
Orchestration Cycle Complete - Partner performance rankings with AI recommendations and workflow summary
AI Agents
Specialized autonomous agents working in coordination
Orchestrator Agent
Complex multi-phase partner management workflows require central coordination to ensure proper sequencing, error handling, and agent collaboration across vacancy distribution, bid collection, quality checks, and invoice processing.
Core Logic
Coordinates the six-phase orchestration workflow, manages inter-agent communication, tracks phase completion status, handles escalations requiring human intervention, and maintains overall session state. Implements autonomous action capabilities including auto-selection of partners, escalation triggers, and report generation.
Distribution Agent
Selecting the right partner agencies for each vacancy and distributing RFPs efficiently requires analysis of partner specializations, historical performance, current capacity, and geographic coverage.
Core Logic
Analyzes vacancy requirements against partner profiles including specialization match, performance scores (fill rate, quality rating, time-to-fill), current capacity levels (high/medium/low), and historical placement counts. Automatically selects top-performing partners and distributes RFPs with appropriate response deadlines.
Bid Analysis Agent
Comparing partner bids across multiple dimensions (price, quality, speed, capacity) requires sophisticated multi-criteria decision analysis to identify the best value rather than simply the lowest price.
Core Logic
Applies TOPSIS (Technique for Order Preference by Similarity to Ideal Solution) algorithm to rank bids across configurable criteria weights: quality (40%), cost (30%), speed (20%), and capacity (10%). Generates value rankings that balance hourly rates against quality scores and candidate availability. Provides decision reasoning with alternative options analysis.
Quality Verification Agent
Partner-submitted candidates may have duplicate submissions, expired certifications, language level deficiencies, or other compliance issues that must be detected before placement to avoid client dissatisfaction and regulatory violations.
Core Logic
Performs automated quality checks on submitted candidates including duplicate detection across partners, certification validity verification (Staplerschein, Safety Training), language level compliance (German A2 minimum), and background verification status. Generates quality scores and flags candidates requiring remediation before placement.
Invoice Reconciliation Agent
Manual invoice verification is time-consuming and error-prone, leading to overpayments from overtime calculation errors, unapproved timesheet inclusion, rate mismatches, and calculation mistakes.
Core Logic
Automatically reconciles partner invoices against approved timesheets, contracted rates, and expected amounts. Detects discrepancies including overtime over-billing, unapproved timesheet hours, rate mismatches, and calculation errors. Auto-approves clean invoices and flags problematic ones for human review with specific variance details.
Performance Analytics Agent
Understanding partner performance trends and making data-driven decisions about partner relationships requires continuous monitoring across multiple KPIs including fill rate, quality, speed, compliance, and invoice accuracy.
Core Logic
Tracks comprehensive partner performance metrics: fill rate percentage, quality rating (1-5 scale), average time-to-fill (days), cost efficiency, compliance rate, invoice accuracy, and response times. Identifies performance trends (improving/stable/declining), generates rankings, and provides strategic recommendations for partner relationship management.
Worker Overview
Technical specifications, architecture, and interface preview
System Overview
Technical documentation
Tech Stack
7 technologies
Architecture Diagram
System flow visualization