AI-Powered Global Payroll Compliance Orchestrator
Orchestrates an eight-step automated workflow with specialized AI agents that validate data quality, ensure multi-jurisdiction compliance, detect anomalies, auto-correct errors, perform financial reconciliation, and generate all required regulatory filings and banking files..
Problem Statement
The challenge addressed
Solution Architecture
AI orchestration approach
Payroll Input Configuration - Pay period selection, processing options, payroll run summary with employee count, compliance rules, and tax jurisdictions
AI Agent Fleet - Multi-agent orchestration dashboard showing Master Orchestrator, Data Ingestion, Validation, Tax Calculation, Compliance, and Auto-Correction agents with real-time status
Data Validation & Anomaly Detection - 98.8% data quality score with completeness, accuracy, consistency metrics and AI validation checks for SSN, compensation, tax withholding, and benefits
Payroll Processing Complete - AI workflow summary showing total disbursement, files generated, compliance score, and agent-by-agent savings breakdown
AI Agents
Specialized autonomous agents working in coordination
Orchestrator Agent
Coordinating multiple specialized agents across a complex payroll workflow requires intelligent sequencing, dependency management, and exception handling.
Core Logic
Initializes the payroll workflow, coordinates agent execution sequence, monitors progress across all phases, and handles exceptions. Aggregates results from all agents and ensures workflow completion with comprehensive status reporting.
Data Ingestion Agent
Payroll data scattered across HRIS, time tracking, benefits, and other systems must be consolidated before processing can begin.
Core Logic
Connects to HRIS, loads employee master data, imports time records, and syncs benefits information. Validates data completeness and prepares consolidated employee records for payroll calculation.
Data Validation Agent
Payroll errors caused by invalid SSNs, incomplete records, or data quality issues result in processing failures and compliance risks.
Core Logic
Performs comprehensive data quality checks including SSN validation, completeness verification, and anomaly flagging. Uses z-score analysis to identify statistical outliers and IQR analysis for trend detection across pay periods.
Tax Calculation Agent
Complex tax calculations across federal, state, and local jurisdictions with varying rates, wage bases, and rules are error-prone when done manually.
Core Logic
Loads current tax tables, calculates federal income tax using W-4 information, processes state withholdings including multi-state allocation, computes FICA (Social Security and Medicare), and handles additional Medicare tax for high earners. Manages year-to-date wage base limits and exemptions.
Compliance Engine Agent
Keeping up with constantly changing employment regulations across jurisdictions while ensuring every payroll run is fully compliant is nearly impossible manually.
Core Logic
Loads jurisdiction-specific compliance rules covering FLSA overtime, minimum wage, garnishment priority and limits, 401k contribution limits, HSA/FSA caps, and equity compensation reporting. Validates each calculation against applicable regulations and flags violations with severity ratings.
Anomaly Detection Agent
Unusual payroll transactions that may indicate errors or fraud often go undetected until they cause significant financial or legal problems.
Core Logic
Applies statistical analysis including z-score and IQR methods to detect outliers in earnings, deductions, and tax withholdings. Identifies trend anomalies by comparing current period to historical patterns and flags unusual transactions for review.
Error Resolution Agent
Manual error correction is time-consuming and introduces risk of additional errors, delaying payroll processing and payments.
Core Logic
Analyzes detected errors with AI diagnosis, determines root causes, and applies automatic corrections for errors meeting confidence thresholds. Validates all corrections against compliance rules and logs detailed audit trails. Routes complex errors requiring human judgment to appropriate reviewers.
GL Posting Agent
Manual creation of general ledger entries from payroll results is error-prone and delays financial close processes.
Core Logic
Generates balanced journal entries with proper account coding by cost center and department. Validates debits equal credits, checks account validity, and performs variance analysis against prior periods. Creates reconciliation reports highlighting significant changes requiring explanation.
File Generation Agent
Creating compliant banking files, regulatory filings, and payroll reports manually is tedious and error-prone.
Core Logic
Generates NACHA-compliant ACH files for direct deposits, positive pay files for check fraud prevention, and all required regulatory filings including Form 941, state withholding reports, and new hire reports. Produces comprehensive payroll registers, pay statements, and audit trail documentation.
Audit Trail Agent
Maintaining SOX-compliant audit trails with tamper-evident logging across the entire payroll process requires specialized infrastructure.
Core Logic
Logs every event, calculation, change, and approval with timestamps and user identification. Computes cryptographic hashes for tamper detection, generates comprehensive timeline documentation, and produces SOX-ready audit packages for internal and external auditors.
Worker Overview
Technical specifications, architecture, and interface preview
System Overview
Technical documentation
Tech Stack
6 technologies
Architecture Diagram
System flow visualization